§ 63-1-118. Division of Health Care Information - Powers and duties.

A.  The Division of Health Care Information is hereby created within the State Department of Health.

B.  The Division shall:

1.  Collect from providers health care information for which the Division has established a defined purpose and a demonstrated utility that is consistent with the intent of the provisions of Section 1-117 et seq. of this title;

2.  Establish and maintain a uniform health care information system;

3.  Analyze health care data submitted including, but not limited to, geographic mapping of disease entities;

4.  Provide for dissemination of health care data to users and consumers;

5.  Provide for the training and education of information providers regarding processing and maintenance and methods of reporting required information;

6.  Be authorized to access all state agency health-related data sets and shall develop mechanisms for the receipt of health care data to the Division or its agent; provided, however, all provisions for confidentiality shall remain in place;

7.  Provide for the exchange of information with other agencies or political subdivisions of this state, the federal government or other states, or agencies thereof.  The Division shall collaborate with county health departments, including the Oklahoma City-County Health Department and the Tulsa City-County Health Department, in developing city-county based health data sets;

8.  Contract with other public or private entities for the purpose of collecting, processing or disseminating health care data; and

9.  Build and maintain the data base.

C.  1.  The State Board of Health shall adopt rules governing the acquisition, compilation and dissemination of all data collected pursuant to the Oklahoma Health Care Information System Act.

2.  The rules shall include, but not be limited to:

a.adequate measures to provide system security for all data and information acquired pursuant to the Oklahoma Health Care Information System Act,

b.adequate procedures to ensure confidentiality of patient records,

c.charges for users for the cost of data preparation for information that is beyond the routine data disseminated by the office, and

d.time limits for the submission of data by information providers.

D.  The Division shall adopt standard nationally recognized coding systems to ensure quality in receiving and processing data.

E.  The Division shall implement mechanisms to encrypt all personal identifiers contained in any health care data upon transmission to the State Department of Health, and all such data shall remain encrypted while maintained in the Department’s database or while used by a contractor.

F.  The Division may contract with an organization for the purpose of data analysis.  Any contract or renewal thereof shall be based on the need for, and the feasibility, cost and performance of, services provided by the organization.  The Division shall require any data analyzer at a minimum to:

1.  Analyze the information;

2.  Prepare policy-related and other analytical reports as determined necessary for purposes of this act; and

3.  Protect the encryption and confidentiality of the data.

G.  The Board shall have the authority to set fees and charges with regard to the collection and compilation of data requested for special reports, and for the dissemination of data.  These funds shall be deposited in the Oklahoma Health Care Information System Revolving Fund account.

H.  The Division may accept grants or charitable contributions for use in carrying out the functions set forth in the Oklahoma Health Care Information System Act from any source.  These funds shall be deposited in the Oklahoma Health Care Information System Revolving Fund.

Added by Laws 1992, c. 347, § 4, eff. Sept. 1, 1992.  Amended by Laws 1993, c. 332, § 16; Laws 1998, c. 389, § 5, eff. July 1, 1998; Laws 2000, c. 332, § 2, eff. July 1, 2000; Laws 2001, c. 353, § 1, eff. Nov. 1, 2001.