§ 64-1030. Handling of mail - Entry on reception record - Disposition of cash and equivalents – Lock box services.

The Secretary of the Land Office shall cause all mail received by the Land Office to be opened by some employee designated by the Secretary, assisted by two other employees not connected with the cashier's office whose duty shall be to examine all incoming mail and make a proper duplicate record of all monies received.  The original copy shall be delivered to the Secretary and the duplicate delivered to the cashier.  The entries on the reception record shall be made at the time of the opening of the letters and when completed shall be signed by the maker and witnessed by the employees assisting, who shall also sign.  All cash and cash equivalents, together with duplicate reception record, shall be immediately delivered to the cashier who shall give a receipt therefor by signing the original copy of the reception record, and shall make proper entries on the record as provided above.  The Secretary to the Commissioners of the Land Office and the cashier are charged jointly and severally with the proper keeping and it is hereby made their duty to see that the above and foregoing reception records are correctly kept.  Alternatively, or in addition to the procedures set forth in this section, the Secretary may also purchase lock box collection services from an appropriate vendor for the handling, collection and processing of mail.  Lock box services may include collecting Land Office mail from a specified post office, sorting, totaling, and recording payments, processing the items and making deposits.

Added by Laws 1933, c. 189, p. 416, § 6, emerg. eff. July 21, 1933.  Amended by Laws 1972, c. 168, § 1, emerg. eff. April 7, 1972; Laws 2010, c. 41, § 21, emerg. eff. April 2, 2010.  Renumbered from § 126 of this title by Laws 2010, c. 41, § 82, emerg. eff. April 2, 2010.